The Administrative Services department is responsible for the day-to-day management and administration of the city. The department's mission is to provide high quality administrative, personnel, and financial services to the community and to the users of city information, and to provide access to city information through highly efficient and technically appropriate means. Administrative Services executes the following tasks:

  • Financial Accounting and Reporting: Recording of all transactions in the general ledger of the City, Agency, and Financing Authority; processing of invoices; preparing internal and external financial reports.
  • Asset Management: Investing of idle funds; controlling fixed assets; collecting of amounts receivable; managing return on investment.
  • Debt Service Administration: Coordinating the issuance of debt instruments; ensuring compliance with lender and regulatory restrictions; processing repayments of debt.
  • Budgeting: Projecting revenues: preparing the annual budget document; monitoring compliance with the adopted budget.
  • Information and Communications Systems: Coordinating electronic communications; monitoring and maintaining the city's information and communication systems.
  • Business Licensing: Coordinating the issuance, renewal, and audit of business licenses within the city.
  • Tax and Assessment Administration: Ensuring that all local taxes and assessments are remitted; ensuring that the City receives its portion of taxes and assessments levied by other governments.
  • General Administration: Answering the City's general telephone line; providing internal and external mailing service; coordinating the purchase of office supplies and furnishings.

Sierra Madre City Hall and Community Services offices are Closed for the following Holidays in 2013 as listed below:

City Hall/Offices - Holidays Closed in 2013
Day / Date Holiday
Tuesday, January 1 New Year's Holiday
Monday, January 21 Martin Luther King Jr.'s Day
Monday, February 18 Presidents' Day
Monday, May 27 Memorial Day
Thursday, July 4 Independence Day
Monday, September 2 Labor Day
Monday, October 14 Columbus Day
Monday, November 11 Veterans Day
Thursday, November 28 Thanksgiving Holiday
Friday, November 29 Thanksgiving Holiday
Tuesday, December 24 Close at 12:30 pm
Wednesday, December 25 Holiday
Thursday, December 26 Holiday
Friday, December 27 Holiday
Monday, December 30 Holiday
Tuesday, December 31 Holiday
Wednesday, January 1, 2013 Holiday

Sierra Madre City Hall and Community Services offices are Closed for the following Holidays in 2014 as listed below:

City Hall/Offices - Holidays Closed in 2014
Day / Date Holiday
Wednesday, January 1 New Year's Holiday
Monday, January 20 Martin Luther King Jr.'s Day
Monday, February 17 Presidents' Day
Monday, May 26 Memorial Day
Friday, July 4 Independence Day
Monday, September 1 Labor Day
Monday, October 13 Columbus Day
Tuesday, November 11 Veterans Day
Thursday, November 27 Thanksgiving Holiday
Friday, November 28 Thanksgiving Holiday
Wednesday, December 24 Close at 12:30 pm
Thursday, December 25 Holiday
Friday, December 26 Holiday
Monday, December 29 Holiday
Tuesday, December 30 Holiday
Wednesday, December 31 Holiday
Thursday, January 1, 2015 Holiday

Sierra Madre City Hall and Community Recreation offices are CLOSED on Fridays.

At the May 28, 2013 City Council meeting, the City Council adopted new open hours for City Hall and the Community Recreation offices as a part of the fiscal year 2013-2015 bi-annual budget. Beginning July 1, 2013 the offices at City Hall and the Community Recreation centers will be open Monday - Thursday 11:00am - 5:30pm.

The Council implemented the new open hours at City Hall and Community Recreation offices to offset for the reduced staffing levels implemented over the last five years. The adopted FY 2013-2015 budget also includes additional consolidated job responsibilities as well as technology enhancements to continue to improve work efficiencies and effectiveness, in order to serve Sierra Madre citizens.