The Administrative Services department is responsible for the day-to-day management and administration of the city. The department's mission is to provide high quality administrative, personnel, and financial services to the community and to the users of city information, and to provide access to city information through highly efficient and technically appropriate means. Administrative Services executes the following tasks:

  • Financial Accounting and Reporting: Recording of all transactions in the general ledger of the City, Agency, and Financing Authority; processing of invoices; preparing internal and external financial reports.
  • Asset Management: Investing of idle funds; controlling fixed assets; collecting of amounts receivable; managing return on investment.
  • Debt Service Administration: Coordinating the issuance of debt instruments; ensuring compliance with lender and regulatory restrictions; processing repayments of debt.
  • Budgeting: Projecting revenues: preparing the annual budget document; monitoring compliance with the adopted budget.
  • Information and Communications Systems: Coordinating electronic communications; monitoring and maintaining the city's information and communication systems.
  • Business Licensing: Coordinating the issuance, renewal, and audit of business licenses within the city.
  • Tax and Assessment Administration: Ensuring that all local taxes and assessments are remitted; ensuring that the City receives its portion of taxes and assessments levied by other governments.
  • General Administration: Answering the City's general telephone line; providing internal and external mailing service; coordinating the purchase of office supplies and furnishings.

Sierra Madre City Hall and Community Services offices are Closed for the following Holidays in 2014 as listed below:

City Hall/Offices - Holidays Closed in 2014
Day / Date Holiday
Wednesday, January 1 New Year's Holiday
Monday, January 20 Martin Luther King Jr.'s Day
Monday, February 17 Presidents' Day
Monday, May 26 Memorial Day
Friday, July 4 Independence Day
Monday, September 1 Labor Day
Monday, October 13 Columbus Day
Tuesday, November 11 Veterans Day
Thursday, November 27 Thanksgiving Holiday
Friday, November 28 Thanksgiving Holiday
Wednesday, December 24 Close at 12:30 pm
Thursday, December 25 Holiday
Friday, December 26 Holiday
Monday, December 29 Holiday
Tuesday, December 30 Holiday
Wednesday, December 31 Holiday
Thursday, January 1, 2015 Holiday

City Hall is CLOSED every Friday

Sierra Madre City Hall is Closed for the following Holidays in 2015 as listed below:

City Hall/Offices - Holidays Closed in 2015
Day / Date Holiday
Thursday, January 1 New Year's Holiday
Monday, January 19 Martin Luther King Jr.'s Day
Monday, February 16 Presidents' Day
Monday, May 25 Memorial Day
Friday, July 3 Independence Day
Monday, September 7 Labor Day
Monday, October 12 Columbus Day
Wednesday, November 11 Veterans Day
Thursday, November 26 Thanksgiving Holiday
Friday, November 27 Thanksgiving Holiday
Thursday, December 24 Close at 12:30 pm
Friday, December 25 Holiday
Monday, December 28 Holiday
Tuesday, December 29 Holiday
Wednesday, December 30 Holiday
Thursday, December 31 Holiday
Friday, January 1, 2016 Holiday

City Hall is Closed on Fridays

Financial Services handles all monetary transactions concerning the city as well as the city's investments. Any questions regarding accounts payable should be directed to Account Tech at City Hall, (626)355-7135 ext. 311, during normal business hours.

Documents relating to the Finance Department are on the website in the Documents and the Document Archive sections. You may also file a Request for Public Records if you are unable to locate a specific document.

Finance Documents Available Online

Budgets:

Fees:

Documents:

Successor Agency Due Diligence Reports:

Audits: